Our Roadmap was created to help you better understand the process of getting your
books caught up and on a regular maintenance schedule with BalanceWise Bookkeeping.
Below are the five phases of our delivery process. To initiate the Discovery Phase, we require the completion of our New Client Questionnaire.
Phase 1: Discovery (Like
taking an x-ray)
is usually $300-$900 (applied to ongoing engagement)
In the Discovery Phase, we perform an in-depth diagnostic analysis of your accounting files and related processes. We review your files for accuracy, with the goal of understanding existing business processes, such as how income is recorded, bills get paid, state & city tax filings, expense categorization, payroll, etc.
is an opportunity for us to get to know you, your business, and your books as
they currently stand, and provides us with the information we need to
suggest the right combination of software and solutions to meet your requirements.
Some of the work accomplished during this Phase:
- Review current status of books and other documentation
- Identify & document existing issues
- Correspond with teammates to get a clear impression of workflows and key responsibilities
- Formulate plan for the Catch-up/Clean-up Phase of the project, if applicable
is an outline of our Discovery Checklist used
during Phase 1.
During Discovery we also look for ways to improve and streamline financial processes
and implement best practices in bookkeeping, should we engage in
working together long term.
After Discovery is complete, we report our findings
to you, along with an estimate for the next phases.
Phase 2: Mutual Agreement
Once we have completed our Discovery,
we formulate a plan, finalize a budget, and determine the next steps to get you back on track.
We present a detailed proposal, in writing, outlining our plan, process improvements needed for our
system to serve you long term, and the steps required to help you reach
process improvements include migrating from QuickBooks Desktop to QuickBooks
Online, implementing an electronic bill payment application such as Bill.com, or
expense management software like Expensify. Other process improvements might include reducing manual or double entry with import and automation
tools such as Hubdoc.
we have mutually agreed on the next steps, we enter into a formal Engagement and
proceed to the Onboarding/Setup Phase to ensure a smooth and seamless transition
to our services.
Phase 3: Onboarding/Setup
on the condition of your books, this could cost a couple hundred dollars, to
where things start to get exciting. We flip the switch and get you setup with
new software, applications and systems that best fit your needs. We spend
time making sure you have a good grasp on any new tools you will be using.
Activities during the Onboarding/Setup Phase include:
- Tasks that need to be completed before transitioning to new system
- Set up new software, applications and systems
- Full software training
Phase 4: Catch-up/Clean-up
on the condition of your books, Catch-up/Clean-up could cost a couple hundred dollars, up to
can be the most time-consuming part of the process, but also the most gratifying and rewarding. We review every transaction and make sure all
reconciliations are complete through the end of the last verified month.
Entering of historic transactions, performing reconciliations, correcting balance sheet
issues, editing or realigning the chart of accounts for better reporting, etc. are all considered Catch-up/Clean-up. It may be a couple weeks, months, or even years that
need to be updated. We have seen it all.
Phase 5: Ongoing Bookkeeping
is where we commence ongoing monthly bookkeeping services established in the Mutual Agreement
Phase. You are now setup with a new maintenance free bookkeeping system uniquely designed to help you manage your business more effectively AND efficiently.
Value Guarantee: Our work is guaranteed to the complete
delight of the client. If you are not completely satisfied with the service
performed by BalanceWise Bookkeeping, we will, at the option of Client, either
refund the price or accept a portion of said price that reflects Client’s level
of value received. Upon payment of each scheduled payment, we will judge you
have been satisfied.
Call (714) 602-9384, Office or (657) 888-3618, Mobile for a FREE Consultation!
Lighting the Path to Positive Financial Change